Role Summary

As Project Management Platform Lead, you will lead the team responsible for the governance, adoption and continuous development of Planisware as a strategic Project & Portfolio Management (PPM) platform across multiple divisions of Atlas Copco.

You will take end-to-end ownership of the Planisware platform from a governance and business perspective, ensuring that the platform remains sustainable, cost-effective, scalable and aligned with evolving business needs. This includes managing platform governance, cost, usage, growth, adoption, support and continuous improvement.

Operating in a decentralized organization, success in this role depends on your ability to create alignment and drive action across divisions, Product Companies, IT, business stakeholders and external partners, often without formal authority.

We are primarily looking for a strong project leader with a solid understanding of project and portfolio management methodologies, excellent communication skills and a proactive mindset. Advanced technical knowledge of Planisware is not required from day one. However, you will be expected to rapidly develop a strong functional understanding of the platform, allowing you to become a credible platform owner and sparring partner for business users, stakeholders and technical specialists.

This is therefore not purely a platform management role. You will be expected to take ownership, identify what needs to happen, bring the right stakeholders together and drive initiatives through to completion.

Roles and Responsibilities

1. Planisware Platform & Governance Leadership

• Lead the Planisware Governance Team and coordinate the activities required to operate and further develop the platform.
• Take ownership of the overall Planisware governance and operating model across participating divisions.
• Define priorities and translate business needs into clear initiatives, actions and platform improvements.
• Establish clear decision-making, ownership, escalation and approval mechanisms.
• Maintain and evolve the Planisware roadmap in alignment with business priorities and strategic objectives.
• Provide clear and structured reporting to Steering Committees and key stakeholders on platform performance, risks, costs, adoption and improvement initiatives.

2. Cost, Growth & Value Management

• Take an active role in managing the cost, usage and sustainable growth of the Planisware platform.
• Monitor platform-related costs and ensure transparency toward participating divisions and stakeholders.
• Anticipate the impact of increasing adoption and organizational growth on platform costs, support requirements and governance.
• Drive responsible growth of the platform by balancing business demand, standardization, scalability and cost.
• Monitor adoption, usage and platform value and translate these insights into concrete improvement actions.
• Ensure that investments and enhancements contribute to measurable business value.

3. Stakeholder Management & Organizational Alignment

• Act as the central point of coordination between divisions, Product Companies, business controllers, IT, Planisware and implementation/support partners.
• Build and maintain strong stakeholder relationships across the organization.
• Proactively engage stakeholders rather than waiting for issues or requirements to emerge.
• Drive decisions and follow-up actions across organizational boundaries.
• Communicate complex topics in a clear and pragmatic way to both operational and management audiences.
• Navigate conflicting priorities and create alignment in a decentralized, international organization.
• Build support and momentum for decisions even when there is no direct hierarchical authority.

4. Project Leadership & Execution

• Lead cross-divisional Planisware initiatives from definition through implementation and follow-up.
• Apply strong project management practices covering scope, planning, resources, budget, risks, dependencies and stakeholder communication.
• Use a sound understanding of project and portfolio management methodologies to help shape both the platform and its governance.
• Create structure in complex or ambiguous situations and translate issues into clear actions, responsibilities and decisions.
• Proactively identify risks, bottlenecks and opportunities and take the initiative to address them.
• Drive actions to completion and ensure commitments made through governance forums are followed through.
• Coordinate internal teams, business stakeholders and external partners to achieve agreed outcomes.

5. Functional Ownership & Methodology Alignment

• Own the functional alignment of Planisware with Atlas Copco project and portfolio management practices.
• Ensure alignment with CtP 2.0 engineering project methodology as a core foundation.
• Develop a strong functional understanding of Planisware and how the platform supports project and portfolio management processes.
• Translate business and project management requirements into appropriate platform requirements and priorities.
• Drive appropriate standardization of processes, templates, data structures and reporting within Planisware.
• Balance common standards with controlled flexibility for different divisions and Product Companies.
• Challenge requirements where unnecessary complexity or customization could negatively affect platform sustainability.

6. Adoption, Support & Continuous Improvement

• Drive sustained adoption and increasing usage maturity across participating organizations.
• Monitor usage, user feedback and recurring support topics to identify improvement opportunities.
• Establish and continuously improve the first-line support and governance model.
• Ensure effective knowledge sharing, onboarding, training and refresher activities.
• Build a community around Planisware that encourages knowledge exchange and common ways of working.
• Continuously develop platform maturity, usability and business value.

7. Vendor & Partner Management

• Manage collaboration with Planisware and external partners with clear expectations, priorities and accountability.
• Monitor delivery quality, commitments, costs and dependencies.
• Ensure external services support the long-term sustainability and scalability of the platform.
• Escalate issues when required and drive them toward resolution.
• Ensure service quality and contractual commitments are consistently met.

To succeed, you will need 

Educational Requirements

• BE / B.Tech in Mechanical, Electrical, Instrumentation, Computer Engineering or equivalent relevant education.

Professional Experience

• 6-10+ years of experience in project leadership, project/program management, PMO, enterprise platforms, governance or digital transformation.
• Strong understanding of project and portfolio management principles and methodologies, with the ability to apply them pragmatically in a business and engineering environment.
• Proven ability to lead complex initiatives involving multiple stakeholders, organizations and competing priorities.
• Strong project management capabilities, including scope, planning, budget management, reporting, risk and dependency management and stakeholder communication.
• Experience working within decentralized or matrix organizations where influence is often more important than formal authority.
• Experience driving adoption and organizational change across multiple business units or Product Companies.
• Experience working in international and multicultural environments.
• Experience with SaaS platforms and external vendors or implementation partners.
• Experience within engineering and project management environments is a strong advantage.
• Familiarity with CtP 2.0 methodology is preferred.
• Previous Planisware experience is an advantage, but not a prerequisite. The ability and willingness to rapidly develop strong functional knowledge of the platform is essential.

Software, Platform & Methodology Knowledge

• Strong understanding of project and portfolio management concepts, methodologies and processes is essential.
• Experience working with PPM solutions or enterprise project management platforms is an advantage.
• Prior Planisware experience is beneficial, but advanced technical Planisware knowledge is not required at entry.
• The successful candidate must be willing and able to develop a strong functional understanding of Planisware, including its capabilities, processes and data structures.
• The ability to translate project management and business requirements into effective platform usage is more important than technical configuration expertise.
• Good understanding of SaaS concepts and platform governance.
• Experience with Microsoft Project Online / Project Server, SharePoint and Power BI is an advantage.
• Proficiency with Microsoft 365 tools, particularly Excel, PowerPoint and Word.

Knowledge Areas

• Project & Program Management
• Project Portfolio Management
• Agile & Waterfall methodologies
• Engineering project methodologies, including CtP 2.0 where applicable
• Platform and product governance
• SaaS operating models
• Change management and adoption
• Budget and financial management
• Risk and dependency management
• Continuous improvement and platform maturity

Personality & Behavioural Competencies

• Proactive Ownership - does not wait for instructions or problems to escalate; identifies what needs to happen and takes the initiative to move it forward.
• Strong Communicator - communicates clearly and confidently with stakeholders ranging from end users and specialists to senior management.
• Natural Project Leader - creates structure, establishes priorities and keeps people focused on decisions, actions and delivery.
• Influential - creates alignment and drives results without relying on hierarchical authority.
• Result-Oriented - follows through on commitments and maintains momentum until outcomes are achieved.
• Pragmatic & Structured - establishes sufficient governance and standardization without creating unnecessary bureaucracy.
• Business-Minded - understands that platform decisions must balance functionality, adoption, cost, scalability and business value.
• Curious & Quick to Learn - brings strong project management fundamentals and actively develops the Planisware knowledge required to become a credible platform owner and sparring partner.
• Comfortable with Ambiguity - creates direction when responsibilities, requirements or organizational boundaries are not initially clear.
• Collaborative & Culturally Aware - builds effective relationships across functions, divisions, Product Companies and geographic locations.
• Continuous Improvement Mindset - actively looks for opportunities to simplify, standardize and improve the platform and its operating model.

Soft Skills

• Excellent verbal and written communication
• Strong stakeholder management and influencing skills
• Leadership without formal authority
• High-level planning and prioritization
• Strong facilitation and decision-driving skills
• Analytical and problem-solving mindset
• Ability to translate business requirements into actionable priorities
• Ability to manage multiple priorities in a decentralized environment
• Strong follow-up and execution discipline

In return, we offer you 

• A work culture known for respectful interaction, ethical behavior and integrity.
• Access to global job opportunities as part of Atlas Copco Group.
• Opportunities to grow, develop and see your ideas realized.
• The opportunity to have a visible impact on a strategic, cross-divisional platform and its future direction.
• An international environment with exposure to multiple businesses and stakeholder groups.
• New challenges and continuous learning.